| Information Technology Asset Management |
|
|
|
 |
| Information Technology Asset Management (ITAM) Policy |
|
At its August 19, 2008 meeting, the CIO Council endorsed DAS Director adoption of the IT Asset Inventory and Management Policy and associated documents. Following a final review by the DAS Executive Staff, the DAS Director signed the policy on September 4, 2008.
Statewide IT Asset Management Policy - 107-004-010 (pdf)
Effective Date - September 8, 2008
|
|
|
| ITAM Policy Overview |
|
This IT Asset Management (ITAM) policy establishes standard methods and timeframes that state agencies will use to manage, collect, and report their information technology (IT) asset information.
Agencies will establish IT Asset Management programs and procedures to track the acquisition, deployment, management, and disposition of all IT assets under their control. Agencies will collect and report information about their IT assets and planned IT investments to the Department of Administrative Services (DAS) Enterprise Information Strategy and Policy Division (EISPD).
|
|
|
| ITAM Resources |
|
- Attachment 1: IT Asset Inventory Submission Schedule
- IT Asset Management Glossary of Terms (doc) (pdf)
- IT Asset Inventory - Mandatory Attributes Table (doc) (pdf)
- IT Asset Inventory Definition Document (doc) (pdf)
- IT Asset Inventory Form - Hardware (.xls) (pdf) - required
- IT Asset Inventory Form - Software (.xls) - (will be required in 2010)
- Software Compliance Statement (doc) - required
- Agency Operating System / Software Profile (doc) - optional
|
|
|
| ITAM Policy Exception Process |
|
- ITAM Policy Exception Process (doc) (pdf )
|
|
|
| ITAM Policy Frequently Asked Questions (FAQs) |
|
Where can I find sample IT lifecycle replacement plans?
Under the DAS Statewide IT Asset Inventory/Management Policy IRM 107-004-010 agencies are required to establish standard lifecycles for agency IT assets. Further, agencies are required to develop and submit a Lifecycle Replacement Plan for all assets included in the agency IT asset management program to DAS EISPD at the same time the agency submits its biennial agency request budget document.
Sample IT Lifecycle replacement plans and other resources can be found at:
http://www.oregon.gov/DAS/EISPD/ITIP/IT_Lifecycle_Planning.shtml
What value added services do the state’s personal computer (PC) and laptop vendors provide?
For information regarding the state’s PC, laptop, and peripherals contracts and the value added services provided (e.g. asset tagging, software imaging, product take-back, etc.) please contact:
Lena Ferris, State Procurement Office Analyst
Phone: (503) 378-3001
Email: lena.ferris@das.state.or.us
What should I do with my e-waste (e.g. old personal computers, laptops, printers, monitors, etc.)?
For information regarding disposal, recycling, or refurbishing of e-waste, please contact the DAS State Services Division, State and Federal Surplus Property Section at:
Email: info.oregonsurplus@state.or.us
Phone: 503-378-6020
Phone: 503-378-6053
Fax: 503-378-8558
For frequently asked questions, go to:
http://www.oregon.gov/DAS/SSD/SURPLS/eWaste/FAQs.pdf
Who should I call for advice or services regarding hard disk cleansing/wiping prior to surplus or disposal?
Please contact the DAS State Services Division, State and Federal Surplus Property Section at:
Email: info.oregonsurplus@state.or.us
Phone: 503-378-6020
Phone: 503-378-6053
Fax: 503-378-8558
OR
DAS Enterprise Information Strategy and Policy Division, Enterprise Security Office
Email: security.office@state.or.us
Phone: 503-378-6557
Fax: 503-378-3795
|
|
|
| IT Asset Inventory and Management Forums |
|
ITAM Forum #1 - In preparation for the 2008 IT Asset Inventory submission, a forum for Agency IT Asset Management Coordinators and interested parties was held October 9, 2008.
October 9, 2008 - ITAM Forum Presentation (.pdf)
ITAM Forum #2 - A second forum to discuss lessons learned and prepare for the 2009 IT Asset Inventory submission was held on January 20, 2009 from 1:30-3:30 in the Employment Auditorium.
January 20, 2009 - ITAM Forum Presentation (.pdf)
|
|
|
| IT Asset Management Workgroup Roster |
|
|
On May 10, 2010, the IT Asset Coordinators met to discuss the requirements of the 2010 IT Asset Reporting cycle. They approved the changes to the policy attachments in include software asset reporting requirements for this year.
There were no changes to the policy itself or the hardware reporting requirements.
2010 ITAM Workgroup Roster
|
|
|
| Statewide IT Asset Inventory Reports |
|
2009 IT Asset Inventory Report
This 2009 Statewide IT Asset Inventory Report provides a summary of the more detailed agency IT asset Inventory submitted to DAS EISPD during September, October, and November 2009. A draft of this report was distributed for review to agency ITAM coordinators on October 21, 2009. Several content areas were updated based on feedback and comments received during the month of November, 2009.
Note: This report will be refreshed on an annual basis. The final version of the next report is expected to be published in November, 2010.
2008 IT Asset Inventory Report
This 2008 Statewide IT Asset Inventory Report provides a summary of the more detailed agency IT asset inventory submitted to DAS EISPD during September, October, and November 2008. A draft of this report was distributed for review to agency ITAM coordinators on December 1, 2008. Several content areas were updated based on feedback and comments received during the month of December 2008.
|
|
|
|
